Save Time and Share Files Quickly with a Google Contact Group! Do you find yourself sharing Google Drive files with the same group over and over again? You may share with your collaborative team, your department, your staff, parents or even your students. Here’s a quick tip for sharing with groups: create a contact group. Instead of typing in a long list of names or email addresses to share, simply type the name of the group. This is especially helpful for secondary teachers with several class periods of students, and therefore this tip is particularly handy as your prepare for the start of the school year. Your Google Apps administrators may have even created these for you. But just in case this is not something you already have in your Googley “bag of tricks,” here’s how to create a Google Contact Group. |
Go to: https://www.google.com/contacts/
Click on, “New Group,” and enter the name of your new contact group. (For student groups, you will probably want to name by class period. You can reuse these groups year to year.)
Select your new contact group from the left menu by clicking on the name of the group. The group will be empty.
Click on the add contact button at the top of the page.
After you have added the email addresses of the users you wish to add to the group, click “Add,” at the bottom of the box. Don’t be fooled by the size of this box, you can easily copy and paste a large number of email addresses. This is much faster than adding contacts individually.
Now when you are ready to share files with your new contact group, simply start typing the name of the group (like you normally type individual names or email addresses) and the group will appear in your list. (Note: Sometimes this can take a few minutes to sync.)
Subscribe to this blog to get all the latest posts: